Electronic document management system

Even in today’s digital-first day and age, organisations still rely heavily on documents to function. Only the nature of documents has changed, moving from paper to digital. Digital documentation has multiple benefits: convenient search and indexing, round-the-clock accessibility, more secure sharing and access controls, seamless reporting, faster and cleaner editing, and easy backups.

But how do enterprises manage their digital documents? This is where cloud-based electronic Document Management Systems (DMS) step into the picture. These electronic solutions enable organisations to not only process and manage their digital documents, but also capture physical documents through state-of-the-art innovations such as Optical Character Recognition (OCR). Printed and handwritten documents can be converted into full indexed digital assets, as can photographs of printed and handwritten copies.

Cloud-based electronic Document Management System from top service providers come equipped with cutting-edge technologies, such as machine learning, and can automate the end-to-end document capture, processing, and management requirements for enterprise businesses. DMS solutions also allow business users to work on the same document through the cloud, enabling better collaboration across the organisation’s departments and business functions.

DMS solutions streamline documentation-based workflows much more efficiently and can be scaled up and down with ease, apart from delivering unparalleled accuracy and productivity. Moreover, since digital documents are securely stored on and shared by DMS through the cloud, enterprises can ensure that their documents remain accessible and available to authorized users and minimize the possibility of a data compromise.