Even
in today’s digital-first day and age, organisations still rely heavily on
documents to function. Only the nature of documents has changed, moving from
paper to digital. Digital documentation has multiple benefits: convenient
search and indexing, round-the-clock accessibility, more secure sharing and
access controls, seamless reporting, faster and cleaner editing, and easy
backups.
But how do enterprises manage their digital
documents? This is where cloud-based electronic Document Management Systems
(DMS) step into the picture. These electronic solutions enable organisations to
not only process and manage their digital documents, but also capture physical
documents through state-of-the-art innovations such as Optical Character
Recognition (OCR). Printed and handwritten documents can be converted into full
indexed digital assets, as can photographs of printed and handwritten copies.
Cloud-based electronic Document Management System from top service
providers come equipped with cutting-edge technologies, such as machine
learning, and can automate the end-to-end document capture, processing, and
management requirements for enterprise businesses. DMS solutions also allow
business users to work on the same document through the cloud, enabling better
collaboration across the organisation’s departments and business functions.
DMS solutions streamline
documentation-based workflows much more efficiently and can be scaled up and
down with ease, apart from delivering unparalleled accuracy and productivity. Moreover,
since digital documents are securely stored on and shared by DMS through the
cloud, enterprises can ensure that their documents remain accessible and
available to authorized users and minimize the possibility of a data
compromise.
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